Newsletter

Happy spring Fairwood Park!! Your HOA Board is working hard to bring new activities to the neighborhood and to kick off summer right we have joined forces with a local Pilates instructor Kris Duke. Starting June 1st at 10:30am down at the Fairwood Park Kris will offer an hour long instructed class. The first class will be free to come and see if you enjoy it. After that the next class will be June 15th. For residents of Fairwood Park HOA One the price will be $5.00 per class and $15 for nonresidents. After the 15th Kris plans to offer these classes every other Thursday depending on neighborhood demand. Please plan to join June 1st if you are interested, again the first class is Free!! Fairwood Park HOA

Board of Directors Meeting Wednesday, March 13, 2024 Kris Owens, Bernie Kessler, Emily Glutting, Jennifer Marion, Jon van Anrooy Call to Order 8:15 Review of Financial Statements Approval of February minutes. Approved Old Business Bookkeeper/Accounting Update -New Bookkeeper is all caught up to speed and doing well. -Still need clarity on allocation of funds. Daniela to get the books sorted and in working order. -Work on having breakdowns for each of the Limited’s. Pool -Lifeguards. -We should have a better year this year with Lifeguard numbers. For those who have committed it looks like a good pool of applicants! -There are some new younger guards that are interested and working on certification. -Jon will look into cost of pool paint/coating for bottom of pool. -Owen looking into keypad/card scanner for pool access. New Business: 2024 Fairwood Spring Clean Up -Date will be April 27th -Breakfast at 9:00-1:00 Lunch -Neighborhood Update Meeting at 1:30 -Financials -Participation meeting -Budget in the Fall -Focus on the park -Focus on Front sign/planting -Focus on Pool road - Jon will get edging bid for front entrance -Nathan to post dates on Website and Social media. -Get signs out with dates a couple of weeks prior at entrances and on the information board. Additional items discussed. -Additional Insurance for neighborhood events. -Minutes to be sent out for approval by board via text and posted on the website. -Annual Meeting to be held in the fall for preparation of the next years budget. We will have a Spring time information meeting to allow for neighbors a Q and A. Financial Review etc.

Kris Owens, Alicia Young, Bernie Kessler, Emily Gutting, Owen Storm, Jon Vanrooy and Jennifer Marion present. Bernie advised that the financials are looking way more cleaned up and organized. Bernie has been meeting with Margaret weekly to help get the books organized. They are still working on the balance sheets for the limiteds and the main accounts. The supplemental insurance for alcohol consumption does not work for Clean Up Day, but we will revisit it for Octoberfest. Owen advised that they are still hiring lifeguards, but well staffed. Owen is on the contact head for the county regarding the pool. Owen has researched getting a coded door for the pool house entrance. It looks like a door with one code for the neighborhood is the most economical way to go. Owen and Eric are going to talk further about opening day and getting things going for the pool during clean up day. We will start trash service the week after clean up day. Jon looked into the pool lining costs and needs to get measurements to get the final quote. We are planning on getting the paint down before the start of this pool season. Jon will take lead on getting the pool ready for the summer-power washing and getting it ready for the summer. Bernie is taking point on refurbishing the front gate. Keith Marion will be helping him. They will build the gate down at the pool and stash his tools down there while they are working on it. Jennifer motioned to do the gate project, it was approved. Alicia will get quotes on materials in the next week. Bernie followed up about the Pilates class in the park for the summer. Jennifer is going to follow up with her again to nail down more details. He is also working to find someone to teach water aerobics at the pool this summer. Bernie is working on locations for a possible community garden in the park area. Jennifer is going to get a new grill for the pool area before clean up day for around $500. Kris will be coordinating the bins for clean up day. Jon is going to get mulch for around the front entrance sign and that area will get weeded during clean up day. We will sell memberships to Fairwood 2 for the pool this summer for $300. Motioned by Kris and passed.

Kris called the meeting to order 8pm Tuesday, February 13th, 2024 Present: Owen Storm, Kristie King, Daniella Thornton, Bernie Kessler, Jennifer Marion Annual budget discussion started. Daniella looked at the 2023 budget and all the transactions haven’t all been reconciled yet. She is working on it. She is hoping to have things worked out by next week after meeting with Margaret (our new accountant) and getting up to speed. Review of past years annual expenses. Note of money in budget that is separate for individual limited. Where will increases happen in the budget-labor, utilities, lawn services(approx 5%). Expenses for the next year: -Resurfacing bottom of main pool-Jon will be point person-working on quotes -Front Gate-Jon, Keith and Bernie point people-approx $5,000 -Fix women’s toilet(wax ring needs replaced) and look at the showers in the pool house-approx $3,000 Kris will follow up with plumbers. -Revisit getting a key pad for the entry to the pool-approximately $1,000 Owen will follow up. -Adult early access pool time for exercise classes-life guard wages(x2 weekly for the summer). -Community Garden-reaching out to community members who are interested to start. -Forrest Fire Mitigation-thinning out sick trees. Kris will speak with DRN, fire wise folks to see what they recommend. Limiteds need to meet separately to discuss their budgets for the year. Bernie is going to work on getting an appointment with the insurance brokers to reassess what we are covered for. Bernie and Kris will meet with them to discuss and see what our options are. Sending out a survey to the neighbors to or speaking to the individual areas to get ideas to improve the community and finding neighborhood volunteers. Will discuss Annual Meeting at the next Board Meeting in March. Will not be having an Annual Meeting the first week in March. Kris motions to approve minutes from last months meeting. Owen seconds. Approved by board. Kristie King agreed to represent Area 1 as a liaison to the board.